Books · Close · Cash · Reporting
The CFO function, delivered by AI
An AI-powered CFO and Controller for your business — it sets up your books, closes your months, tracks every dollar owed and due, and delivers the reporting a bank or investor expects. Running on your QuickBooks, on your computer, with your approval on every entry. At a fraction of the cost of a single hire.
A controller that never falls behind
Most small enterprises can't justify a $90,000 controller — so the books drift, the close slips, and reporting happens the week before it's needed. The AI CFO closes that gap: licensed software that brings institutional discipline to your back office — clean books, a real month-end close, a weekly payment calendar, and financial statements you'd hand a lender without apology.
It is software, not staff. It works inside your QuickBooks, on your computer, under your control — every entry it proposes waits for your approval before it posts, and every action is logged. Most owners spend under an hour a week.
WHAT IT DOES
Capabilities
Clean Books
Continuous categorization of every transaction, ensuring your ledger is always audit-ready and accurate.
Standard Reporting
Automated P&L, Balance Sheet, and Statement of Cash Flows delivered monthly, no manual assembly required.
Monthly Close
A disciplined month-end process — reconciliations, accruals, loan interest splits — closing by the tenth business day and tightening as it learns your business.
KPI Dashboards
Custom operating metrics tracked alongside financials to measure what truly drives your business value.
Cash & Obligations
Every debt payment, lease, payroll run, and vendor obligation on one weekly calendar — plus a rolling 13-week cash forecast, so nothing due ever surprises you.
Four steps from messy books to monthly discipline.
How it works
01 · Connect
The AI CFO installs on your computer and connects to your QuickBooks Online — your books stay in your account, under your login, at all times. Your bank feeds flow into QuickBooks exactly as they do today.
02 · Categorize
It learns your business, mapping transactions to your chart of accounts each week — routine items batched for one-click approval, judgment calls explained and asked. Every answer you give makes it smarter.
03 · You approve
Nothing posts to your books without your explicit yes. The AI CFO proposes; you review and approve; every action is written to a permanent audit log. Payments are never made by the software — it prepares the list, you move the money.
04 · Report
Days after each close, a full financial package — P&L against budget and prior year, balance sheet, cash flow, your KPIs — with plain-English analysis of what moved and why.
Controlled
Every entry gated behind your approval. Every action logged. Payments prepared, never executed — the money always moves by your hand.
Proven
The AI CFO is built on the methodologies Oak Stone leads for its own portfolio companies and private equity transactions.
Yours
Your data lives on your machine and in your QuickBooks — Oak Stone never sees, holds, or touches your books. If you ever leave, your books, your files, and every report go with you.
ONBOARDING
$15,000
One-time, year one only. Full deployment: installation, a chart of accounts built for your business through a structured interview, opening balances, your obligations calendar, and four hours of hands-on onboarding support. Your books, running, in days.
Pricing
The cost of moving faster.
SOFTWARE LICENSE
$1,250 / month
Or prepay the year at $13,500 and save 10%. The full CFO function — bookkeeping, close, cash, reporting, budgets — plus all software updates and email support. Twelve-month initial term; renews annually.
Pricing covers your affiliated entity group under common control, and requires a QuickBooks Online subscription per entity and a Claude subscription, purchased directly from those providers. All licensing is subject to Oak Stone Advisory's Software License and Subscription Agreement. Need hands-on leadership beyond software? Oak Stone's Outsourced C-suite and Strategic Advisory practices are separate engagements — ask us.
AI CFO provides the output of a full-time Controller and Fractional CFO for less than 15% of their combined base salary.
Who it’s for
The AI CFO is built for growing, asset-intensive businesses, developers, property managers, owner-operators, and independent sponsors — where financial integrity is the prerequisite for growth. Whether you are managing your first major asset or your tenth legal entity, our system brings the discipline of a multi-billion dollar platform to your back office.
Common Questions
FAQ
Start a conversation
Ready to move from messy books to monthly discipline? Tell us about your current setup, and we'll reach out to discuss how the AI CFO can transform your financial function.
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The AI CFO is a software product of Oak Stone Advisory LLC. Oak Stone Advisory is not a certified public accounting firm and does not provide accounting, bookkeeping, tax, audit, or financial advisory services through the AI CFO. AI-generated outputs require customer review and approval; customers remain solely responsible for their books, records, and filings. Licensing is subject to Oak Stone Advisory's Software License and Subscription Agreement. © 2026 Oak Stone Advisory LLC. All rights reserved.